REGULATIONS

CONTENTS

A: ADMINISTRATION

A1. PROGRAM

17 February 2004  Team Registration & Pre event scrutineering - The Plaza - Melbourne Museum Carlton

18 February 2004  Team Grid Trials  - TBA

19 February 2004  Stage 1 Start  - Melbourne Museum Plaza  

21 February 2004  Stage 1 Finish - Olympic Boulevard - Sydney Olympic Park

22 February 2004  Stage 2 Start - Sydney Opera House

25 February 2004  Stage 2 Finish - Federation Square - Melbourne

26 February 2004  Gala Awards Presentation Reception - BMW ‘Edge’ - Melbourne Federation Square

A2. TITLE & NATURE:

The event shall be known as ‘SunRace 2004’ (hereinafter referred to as The Event). The Event shall be an international race for solar cars, electric and electric hybrid vehicles staged between Melbourne and Sydney via Canberra.

A3. AUTHORITY:

The Event shall be conducted under the auspices of the International Solarcar Federation (ISF). An ISF Representative will be appointed to resolve any disputes or protests.

Any entrant and their personnel shall undertake to know these regulations and agree to abide by these regulations.

A4. DATES / LOCATIONS:

The Event shall commence in Melbourne on 17 February 2004, and finish in Melbourne on 26 February 2004.

A5. NAMING RIGHT SPONSOR:

The Naming Right Sponsor - yet to be announced.

A6. SECONDARY SPONSORS:

The Suppliers and Supporting Sponsors - yet to be announced.

 A7. PROMOTER AND ORGANISER:

The Event shall be promoted and organised by:

Sustainable Energy Enterprise Developments Pty Ltd, ACN 085 629 125.

The Organisers will liase with such expert consultants as deemed necessary

A8. OFFICIALS OF THE EVENT:

The Key Officials of The Event shall be:

Event Director:       John Hoerner

Event Coordinator:          Ray Hemer

Field Marshal:       TBA

ISF Representative:     Chris Selwood  TBC

Official Timer:          Peter Pudney  TBC

Chief Scrutineer           Viv Baddeley TB

Media:              Alison Waters

Event Stewards Panel              Officials of the Event shall make up this panel.

 A9. OFFICIAL ADDRESS OF ORGANISERS:

 Sustainable Energy Enterprise Developments Pty. Ltd.

4/1 Alexandra Ave., South Yarra, Victoria, 3141. Australia

Telephone:            (61) (3) 9867 8772

Facsimile:               61) (3) 9820 2027

Email:                       sunrace@bigpond.net.au

Web:                      www.sunrace.com.au

A10. FINANCIAL:

All currency in regulations is in Australian Dollars.

All payments should be made to:

Sustainable Energy Enterprise Developments Pty. Ltd.

4/1 Alexandra Ave., South Yarra, Victoria, 3141. Australia

 A11: AMENDMENTS TO THE REGULATIONS:

The Organisers reserve the right to amend the regulations.

A12. INTERPRETATION OF THE REGULATIONS:

The Event Stewards are empowered to make a decision on any case not covered or clarified by these regulations (refer reg. J2).

A13. PROTEST: Protests, if any, must be lodged in writing. A fee will be levied.

All protests must be handed to the Finish Control Official immediately once the entrant reaches the daily finish line at the time of sign-in.

A14. JUDGES OF FACT:

Any listed Official or Control Official shall be a judge of fact.

A15. ENTRANT AND DRIVER BRIEFING:

There will be a driver briefing prior to the Stability & Brake Test on 18 February 2004.

There will be a driver briefing prior to the Event start on 19 February 2004.

Additional briefings will be conducted prior to each daily event start.

The Team Manager, Safety Officer and ALL drivers must attend ALL briefings.

Failure to do so will result in a time penalty (refer reg. J3).

 A16. INTOXICATING LIQUOR:

The consumption or taking of intoxicating liquor is forbidden from 10:00 pm or other previously advised designated time until the 6.00 pm conclusion of following day’s racing. Breach will incur penalties.

Australian civil law applies to consumption of alcohol and the appropriate low levels for the control of vehicles. Solarcar and EV drivers must have zero blood alcohol levels. It is the responsibility of the Team Manager to ensure compliance.

The organisers reserve the right to facilitate the conduct alcohol testing of entrants at their sole discretion (reg. J3.7)

A17. CONSUMPTION OF ILLICIT DRUGS:

Australian civil law applies to the consumption of illicit drugs.

A18. SAFETY:

The organisers reserve the right to cancel any stage or any part of a stage of the event for reasons of safety arising out of weather and /or road conditions or other factors.

A19. ENTRY NAME AND NUMBER:

Each entry will be allocated a number upon receipt of the entry fee. Special requests may be lodged upon entry.

The team name and number is to be displayed on the rear escort vehicle in such a manner as to be visible from a distance of 30 metres.

  A20. OBSERVER:

All Competing Teams must make available a seat in the rear escort vehicle for an Official Observer.

Observers will be required to record all activities relating to the team’s observance of rules and conduct during the event. Rallying Teams will not require observers.

Teams must provide a lunch for event observers assigned to them on any day.

A21. TEAM AND VEHICLE REGISTRATION:

All team members must register at the start of the Event.

Official nametags for attendance at event functions will only be issued to registered team members.

All team drivers must present their drivers licences at registration.

A list of team contact mobile phone contact numbers will be required prior to the ‘Start’.

A list of team accommodation addresses and contact numbers must be supplied at registration.

An emergency contact for the team institute must be provided.

All team vehicles, including buses and trailers must be registered at the start of the Event.

This must include type, make, model, colour and registration number for toll road passes. Toll fees will be payable by teams.

Additional team vehicles may not join the Event until these details have been added to the team registration information. Teams must advise the organisers prior to additional vehicles joining the event.

 A22. VEHICLE REGISTRATION:

 Vehicles unable to be road registered will be issued with a UVP (Unregistered Vehicle Permit) by VIC ROADS or NSW RTA.

A copy of the terms of this permit will be included in the Event route information. The mandatory requirements are embodied in these regulations – any changes will be notified ASAP by team bulletin.

A VIN number will be issued which will correspond to the allocated entry number.

Teams issued with Unregistered Vehicle Permits will be required to pay the fee for these. This will be in the order of $30 - $40 and will be payable by the teams.

These permit the vehicle to be on the road during the Event in, NSW, ACT and Victoria during the daylight hours, in accordance with specified terms and conditions including appropriate escort vehicles. This permit must be arranged through the organisers prior to the Event.

A23. ROAD RULES:

All Team vehicles and support crew must obey State, ACT and Federal road laws and any directives given by Police, RTA, VicRoads or Event Officials. Non compliance will incur penalties. (reg. J3.9)

A24. EVENT FUNCTIONS:

Event evening receptions and morning breakfast starts will be catered at the discretion of the Host City. Team member numbers attending must be notified in advance.

Vegetarian requirements must be advised.

Those teams with other special food requirements will be required to make their own arrangements.

NB   Depending on team member numbers there may be a levy struck payable to the Host City. This will be advised ASAP prior to arrival at the Host City.

 A25. ACCOMMODATION:

 Teams may request information on booking information accommodation for each host city prior to the event. This will include tourist officer contact details, campsites, caravan parks, backpacker, motel and hotel information.

Teams will be required to make their own arrangements for accommodation of their choice at their cost during the event.

A26. DISCLAIMER:

All teams are required to sign a Declaration of Indemnity prior to the event.

DECLARATION OF INDEMNITY

I, Team Manager of the Team referred to below, HEREBY DECLARE as follows:

That I am duly authorised by the Team to make this declaration for and on behalf of the Team.

The Team and I are entering and will participate in the SunRace ‘04 ("the Event") of our own free will.

The Team and I are aware that the ‘Event’ is conducted on public roads in normal traffic and at public venues and entrants are therefore subject to the inherent potential dangers and accidents can happen.

The Team and I are aware that if we participate in the Event, as with all on-road activities, there is a possibility of an accident causing injury, death or property damage.

We accept such risk however arising at any time during the Event.

By entering the Event:

We acknowledge and agree that neither Sustainable Energy Enterprise Developments P/L, ("the Organisers") nor Event Sponsors nor their respective officials, employees, representatives, Host Cities, venue operators or agents shall be liable for or in respect of death, personal injury or property loss or damage of any kind sustained by me or any member of the Team however arising in the course of or in connection with the Event, including but not limited to damage or injury due or alleged to be due in part or as a whole to misconduct or negligence on the part of the Organisers.

We acknowledge that the competing vehicles are experimental in nature and the construction and accept that the operational safety and roadworthiness of all team vehicles is the responsibility of the Team.

The Team and I will indemnify and keep indemnified the Organisers, Host Cities, Venue Operators and Event Sponsors and their respective officials, employees, representatives,  from and against all claims, demands, actions, suits, costs, fines, penalties and proceedings which may be brought against or levied upon the Organisers, Host Cities, Venue Operators and Event Sponsors and their respective officials, employees, representatives,  including but not limited to those brought or levied; by any person, whether participating in the Event or not, arising from the Team’s entry into and participation in the Event, including by not limited to any rider, driver or passenger in a vehicle used in connection with the Team’s participation in the Event and any person providing support and assistance to the Team’s participation in the Event by any other person, corporation, agency or institution arising from the Team’s entry into and participation in the Event.

I further declare that I have read the SunRace ’04 ‘Event’ regulations and that the Team will abide by these regulations.  

Dated ____________ day of _______________________________________ 2003/4

Name of Team’s authorised representative making declaration: ............……………...........................

Signature of Team’s authorised representative: ..................................………………...........................For and on behalf of Team (Insert name of Team): ..........................……………….............................

 (A signed copy of this Declaration of Indemnity must be provided to the organisers at registration )

B : ENTRIES

B1. ELIGIBILITY OF ENTRANTS & DRIVERS:

The crew shall consist of at least two (2) and not more than six (6) nominated drivers.

Each driver must hold a current valid Motor Vehicle Drivers Licence recognised by the Australian Authorities – this includes International Licenses.

 Only nominated drivers may drive during competition hours. Service crew must abide by these regulations. No team driver may drive for more than 2 hours at a time. Drivers should be aware of the possibility of fatigue and dehydration. All drivers must attend all briefings.

 B2. ENTRIES:  

Entries are now open. The field will be limited to twenty five (25) vehicles plus reserves. Nominations should include 25% of entry fee. Entries will only be confirmed when the entry fee is paid in full. The organisers reserve the right to reject any entry. Such refusal is not subject to appeal.

 Entries close 1 November 2003 – late entries will incur penalty charges. Early entry nominations will be eligible for entry fee discounts.

 B3. CHANGE OF ENTRY DETAILS: 

An entrant may change the specification of the vehicle or drivers up to the scheduled time of scrutineering although organisers can offer no guarantee that these changes will appear in printed material.

 B4. TEAM MEMBERS 

A team shall have individual members appointed to the following positions: 

Team Manager ( Team Manager may take dual roles not including Safety officer ) 

Drivers ( see B 1.) 

Lead escort driver

Rear Escort driver

Safety Officer

First Aid Officer

Information Officer

 C : FEES

 C1. ENTRY FEES:                                                                                                               ( TBN – To be negotiated ) 

SOLARCARS WSC / ASC / ISF 5000 Solarcar Classes -  $2,000 ( 12 Team members ) 

VETERAN SOLARCARS - $1,500 ( 12 Team members ) ( Not Eligible for Competing Class Awards ) 

SEED 800 / ISF 4000 CLASS Solarcars  - $1,800 ( 12 Team members ) 

SEED Ultra-Lite Electric Vehicles -  $1,800 ( 12 Team members ) 

FACTORY ELEC. / HYBRID VEHICLES / HYDROGEN  (Production, Concept or Prototype) - $ TBN 

PRIVATE Converted & Experimental Electric / Hybrid Vehicles  - $ TBN 

DEMONSTRATION – Vehicles rallying for demonstration or economy purposes - $ TBN 

NB. All entry fees are plus 10% GST. 

Early entry concessions must be paid in full with entry by 1 September 2003 

Entries close 1 November 2003 – there will be a penalty of $ 500 for late entries. 

Payments to be made to Sustainable Energy Enterprise Developments Pty. Ltd. 

Teams wishing to avail themselves of Event product supply or discounts must be fully paid up competitors. 

The entry fees cover up to 12 team members to attend the SunRace ‘04 Awards Presentation Reception in Melbourne - additional numbers will incur an additional fee of $35.00 per head. 

C2. DEFINITION OF CATEGORIES: 

The definitions of entry type are: 

SOLARCARS - WSC / ASC / ISF 5000 / 4000  Solarcars 

VETERAN SOLARCARS -  pre 1999 WSC 

SEED Ultra-Lite Electric Vehicles 

SEED 800 / ISF 4000 CLASS commercial grade solar cell  Solarcars 

FACTORY ELEC., ELECTRIC / HYBRID VEHICLES, HYDROGEN (Production, Concept or Prototype) 

PRIVATE Converted & Experimental Electric or other technology Vehicles 

DEMONSTRATION  Vehicles rallying for demonstration or economy purposes.

C3. SPONSORSHIP:   

All teams are entitled to utilise their solar or electric vehicle to gain sponsorship revenue. 

All teams are encouraged to maximise the exposure of their sponsorship and are required to acknowledge their sponsors on their support vehicles and trailers. 

NB. Certain restrictions may apply to sponsorship signage at the Sydney Opera House - check with organisers. 

 D : INSURANCE 

D1. PUBLIC LIABILITY INSURANCE: 

All teams must provide team Public Liability Insurance * and provide copies of this cover at Registration in Adelaide. * Consult event organisers. 

.A letter from the educational institute will serve to verify this status. 

Other classes of insurance may be required - any such requirements will be advised. 

E : VEHICLE ELIGIBILITY AND SPECIFICATIONS 

E1. COMPULSORY EVENT SIGNS:  

1.   All team vehicles must carry the ‘Event’ Signage as supplied.  

2.   An unbroken area 300 mm x 180 mm must be reserved on both sides of the competing vehicle for the ‘Naming Sponsor SunRace ‘04’ event stickers. This must be clearly visible from the front quarter on both sides of the vehicle.. 

3.   The entrant’s event number must be clearly displayed on both sides of the competing vehicle in contrasting colours. This is the responsibility of the entrant. Minimum lettering size 150 mm. high. 

4.   All team escort vehicles, support vehicles and trailers must carry 525 mm x 250 mm ‘Naming Sponsor SunRace 04’ signage as supplied. 

5.   The team’s name, number and allocated UHF channel number must be on the back of the rear escort vehicle and clearly visible from a distance of 30 m. 

6.   All team correspondence and literature must refer to the event as ‘Naming Sponsor SunRace ‘04’ Where appropriate the event Logo should be used – art work files will be available on request. All team uniforms must display Naming Sponsor ‘SunRace ‘04’. 

7.   Competing vehicles may be required to carry signage of event sponsor products used by the competing vehicle. eg. Michelin Solarcar tyres

E2. SAFETY: 

1.     Each team is responsible for the road-worthiness of its competing vehicle and support vehicles. All competing vehicles and support vehicles are operated and driven at the entry’s own risk. See Disclaimer reg. A26 

2.   The scrutineering process will determine whether the competing vehicle complies with these regulations, however no warranty or representation, whether expressed or implied, is made in relation to the mechanical and/or systems roadworthiness of the entrant vehicle in providing compliance with these event rules and regulations. 

3.   All competing vehicles and support vehicles must be maintained in a safe, road-worthy condition and be operated safely at all times. A team may be disqualified from the Event at any time if the team is judged to be operating its competing vehicle or support vehicles in an unsafe manner.  

4. The vehicle must be stable at speed. Wind or buffeting by passing traffic must not change the direction of the vehicle’s travel at any time. All entrants must undergo a general stability test prior to the ‘Start’ of the Event

5.        The purpose of this test is to determine the general stability of the vehicle and is not a thorough analysis of the vehicle's stability. Additional drivers may have to undergo a driving  stability test if requested. The team will be notified at the time of scrutineering.  

6.        The competing vehicle and team support vehicles must be completely off the highway when stopped. Severe penalties apply for non-compliance.  

7. Each team must nominate a Safety Officer (refer reg. F2) Teams are reminded that the safety officer must monitor team conduct at all roadside stops.

8. Each team must nominate a First Aid Officer (refer reg. F5)

9.        All drivers of open cockpit vehicles must wear an approved crash helmet while driving the competing vehicle at all times.

10.     All drivers must start each drive with at least 500ml of drinking water for every 30 minutes spent in the vehicle (i.e. 1 litre per hour). This should be consumed during the drive to avoid dehydration.

11.     All drivers must wear shatterproof glasses, goggles or a helmet visor if the competing vehicle does not have a windscreen that provides suitable protection. 

12. All drivers must wear appropriate footwear that completely covers the feet. No sandals or thongs will be allowed.

13. All teams must carry an electrical fire rated extinguisher in the rear support vehicle.

14. Battery safety management criteria including gloves, glasses and disposal must be observed.

15. Competing vehicles must comply with further safety design features as outlined in reg. E11. 

16. Solarcar drivers must wear WSC approved head protection.

17. All teams must lodge a team safety plan at registration.

18. An Event Safety Plan will be issued to all teams prior to the start of the event.

 E3. CLASSES: SOLARCARS  

All ISF categories including WSC, ASC and SEED 800 Classes.  

All Solarcar and EV teams will require ballast to bring drivers to the regulation 80 kg weight. Ballast packs must be secured. 

WSc / ASC and ISF 4000 / 5000 - Solar energy only – with a panel output limit of 1200 watt against reference cell for single seat vehicles  - 1800 watt for 2 seater vehicles.   800 watt for SEED 800 Class – ( power for this class will be derived from cell makers specifications.) ISF 4000 – no limit for commercial grade cells.

 Panel scrutineering may be undertaken at any control location during the event. 

 Battery regulations - see reg.E9 

 Battery checking will be undertaken during the conduct of the event. 

 WSC / ASC / ISF 4000 / 5000 vehicle specifications apply but must meet SunRace regs. 

ASC / ISF 4000/ 5000 Teams must submit vehicle specs for approval and a panel output ruling. 

Some regulation concessions will be made for Veteran Solarcar entries. 

E 4. SOLAR PANEL SCRUTINEERING PROCEDURES 

This rule states that solar arrays shall have no more than 1200 Watts, when measured against a reference cell. This rule was instituted for the 2000 SunRace, and is intended to allow teams with moderate budgets to be competitive.

The intention of the scrutineers is to estimate what the solar array power would be if tested at the standard conditions of a temperature of 25 C and solar insolation of 1000 W/m2. The array power is measured at the prevailing conditions along with temperature and insolation, the following equation is used:

                                                  I_array  x  V_array                                    V^t_{ref_cell}

                                P_stc = ------------------  x  ------------

                                                  1  +  C₁(t-25)                        V _{ref_cell}

      Where:        

 E 4. SOLAR PANEL SCRUTINEERING PROCEDURES 

Notes: 

1.             If the battery of the solar car is full or close to full, obviously the array will not be able to work at full power. Under these circumstances, the scrutineers may put an additional load in parallel with the car's battery. This additional load could be a resistor bank, or another (not fully charged) battery. 

2.                    The intention of this rule is to measure array power, without any inefficiencies of power trackers included. However, measurements of V_array and I_array may be taken on the load side of the array's power tracker(s), for simplicity. If the array under evaluation is found to be close to the 1200 W limit, the scrutineers may require another set of measurements to be taken between the array and the power tracker(s). The intention of this second measurement will be to remove the power loss of the tracker from the measurement.  

3.                    A current clamp, if available, will in general be used to measure I_array, to avoid having to open the solar array circuit. However, teams must be prepared to facilitate use by the scrutineers of a conventional ammeter. 

4.                    The value of C₁ used is an average of the values for mono-crystalline silicon solar cells. In the scrutineering of the SunRace, it will for simplicity be applied to all cell types. 

5.                    The ratio V^t_{ref_cell} / V _{ref_cell} in the equation corrects for the insolation level at the time of the test. Voltages are used rather than current because the reference cell generally used is a voltage-coupled device.  

E 5. SEED 800 CLASS SOLARCAR REGULATIONS – NEW CLASS